Patent Paralegal

San Jose
Jan 11, 2023
Jan 31, 2023
Contract Type

San Jose – CA, US


Other corporate functions


3–7 years



Job Category

Other job categories
Introduction to the job

ASML US, including its affiliates and subsidiaries, bring together the most creative minds in science and technology to develop lithography machines that are key to producing faster, cheaper, more energy–efficient microchips. We design, develop, integrate, market and service these advanced machines, which enable our customers – the world's leading chipmakers – to reduce the size and increase the functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics. Our headquarters are in Veldhoven, Netherlands, and we have 18 office locations around the United States including main offices in Chandler, Arizona, San Jose and San Diego, California, Wilton, Connecticut, and Hillsboro, Oregon.

Job Mission

Are you a structured and strongly organized Patent Paralegal with a passion for quality, processes and cooperation with colleagues including Patent Attorneys? If so, would you like to be part of a worldwide Formalities Officers team?

Within ASML, the Technology sector is responsible for definition and development of products and technologies. Within the sector Technology, the Corporate Intellectual Property department is responsible to provide global intellectual property assistance to protect and support ASML's business. In particular, the department is responsible to establish and maintain a portfolio of patent rights.

This position is based in San Jose and is part of a team with two Team Leads and multiple Formalities Officers in Veldhoven (NL), Wilton, San Jose and San Diego (US), and reports to the Manager CIP Support & Administration who reports to the SVP & Chief IP Counsel.

The Patent Formalities Officer aims to provide efficient quality in supporting the patent related processes within the ASML Corporate Intellectual Property (CIP) department.

Role and responsibilities

Duties and Responsibilities

Be knowledgeable in the field of patent procedures and share related knowledge inside and outside the Formalities Officers group.

Support the patent process with a core set of administrative tasks and responsibilities (e.g., manage patent docket (e.g., registration, deadlines, agendas), handle e–mails, do filings, organize patent review meetings).
Cooperate with Patent Attorneys to manage the patent portfolio (e.g. conduct weekly routine meetings to plan upcoming filings, provide support).
Communicate with Patent Offices and national and international patent agents.
Compare, check and enter data in a intellectual property (patent) management system.
Execute IP transfers.
Participate in process and/or quality improvements.
Other duties as assigned.
Education and experience
Completed Bachelor or Master degree.
Certified as Formalities Officer or having the drive to be certified.
Has 5+ years of experience, resulting from working as a paralegal in the area of Intellectual Property, preferably patents (in private (law firm) or industrial sector), with an Intellectual Property Management System (IPMS), with MS Office (Word, Excel).

Working at the cutting edge of tech, you'll always have new challenges and new problems to solve – and working together is the only way to do that. You won't work in a silo. Instead, you'll be part of a creative, dynamic work environment where you'll collaborate with supportive colleagues. There is always space for creative and unique points of view. You'll have the flexibility and trust to choose how best to tackle tasks and solve problems.
To thrive in this job, you'll need the following skills:

Has a proven track record in working autonomously as well as a team.
Has a pro–active attitude in execution as well as in thinking.
Is flexible and willing to adapt.
Has a strong focus on accuracy, with a high attention to details.
Is able to handle multiple priorities simultaneously.
Has good (verbal) communicative skills.
Has a good focus for relationship management and expectation management.
Is familiar with working in a complex environment with multiple stakeholders (e.g., attorneys, engineers, managers).
Diversity & Inclusion

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

Other information
A hybrid remote working policy is applicable for this job (3 days onsite, 2 days remote).
Training on–site or attending a training program in the Netherlands is to be decided.
A typical day at work might include:
Executing patent processes and workstreams,
Working closely together with Patent Attorneys and Formalities Officers to align on patent matters,
Providing Patent Attorney support and executing formalities tasks,
Participating in quality and/or process improvements,
Creating reports for internal stakeholders.
We offer competitive salaries and benefits including medical, dental, vision, 401(K), and FSAs.
We are committed to leveraging the diverse backgrounds, perspectives, and experiences of our workforce to create opportunities for our people and the business.
Occasional travel, both domestic and international, required (

The California base annual salary/hourly range for this role is currently $38.40–$64.00. Pay scales are determined by role, level, location and alignment with market data. Individual pay is determined through interviews and an assessment of several factors that that are unique to each candidate, including but not limited to, job–related skills, relevant education and experience, certifications, abilities of the candidate and pay relative to other team members. Our recruiters can share more information about our bonus program, benefits and equity during the hiring process.

EOE AA M/F/Veteran/Disability