IP Practice Support Manager
- Employer
- Haynes and Boone, LLP
- Location
- Dallas
- Salary
- Competitive
- Posted
- Feb 05, 2023
- Closes
- Feb 13, 2023
- Practice
- Litigation
- Position
- Trademark Agent
- Contract Type
- Permanent
At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
- Back–up support to the manager responsible for the firm's Docketing Department to ensure timely updating of the firm's docketing system by the Docketing Department.
- Implement process improvements within the IP practice support procedures to improve the efficiency of the proper, reliable, and consistency of patent and trademark related correspondence from clients, US and foreign patent and trademark offices, foreign counsel, Haynes and Boone attorneys and staff, courts, and administrative bodies, etc.
- Maintain current knowledge of IP rules and procedures, both patent and trademark, domestic and foreign, including assisting with maintaining the IPT section Administrative Procedures.
- Assist with incorporating patent and trademark law changes and updates into docketing practices and procedures, including updating the internal Docketing Procedure Manual as needed.
- Implement firm–wide operational procedures that increase efficiency while managing risk and ensuring the use of best practices and innovative ideas.
- Train staff, including docket clerks, paralegals, secretaries, file clerks, Intellectual Property and IT project specialists, and other staff, on IP practice support standards, policies, procedures, and best practices, including proper use of the docketing and other systems. Coordinate regularly occurring IP training sessions for staff and Office Administrators and Supervisors regarding current procedures and workflow updates.
- Provide consistent scheduled training for IP staff on rules and law changes/updates.
- Coordinate regular training on patent and trademark prosecution procedures and best practices for staff, attorneys and patent agents.
- Manage staff workflow, mentoring, provide feedback into performance evaluations and, counseling.
- Ensure proper oversight of workflow coordination of all IP paralegals across the firm and implement appropriate quality control measures.
- Oversee the planning, implementation and tracking of projects related to broad changes and improvement initiatives to existing procedures and workflows.
- Assist DAP and Section Heads with selecting and negotiating contracts as applicable.
- IPCOPS (IP Committee on Procedures) – Serve as a liaison between IPCOPS and staff to provide guidance on the establishment and/or revision of section procedures. Communicate section procedures to staff members on a regular basis.
- Manage client file (electronic and physical) transfers into and out of the firm.
- Coordinate and communicate with incoming/outgoing partners and departments on client file transfers.
- Coordinate IP activities with the other IP Support Manager to increase effectiveness and decrease duplication of efforts.
- Perform other related duties as needed or assigned.