IP Assistant/Paralegal

Job Juncture
Mar 01, 2023
Mar 28, 2023
Contract Type

Our client currently seeking a full–time IP Assistant in their IP & Technology Group for the downtown Columbus office. The IP Assistant will coordinate legal activities for attorneys by performing a variety of secretarial and paralegal level legal duties, including certain practice and docket management responsibilities. A qualified candidate must have significant relevant training and experience and be willing to accept a high level of responsibility. The work requires a highly trained and skilled IP legal assistant knowledgeable with patent and trademark practices.

Job Duties Include:

  • Prepares, reviews, and electronically files patent documents (and preferably also trademark documents), prepare information disclosure statements, coordinates foreign filings, drafts letters, and monitors status of IP portfolios.

  • Assists attorney by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafts letters and documents; works closely with docketing group; monitors docket reports and deadlines; assists with docketing functions as needed; prepares status reports for internal and client use; and performs due diligence activities

  • Provides support for litigation activities, including scheduling of couriers, court reporters, expert witnesses, and other special functions; and coordinating preparation of briefs, exhibits, charts, graphs, and other courtroom visuals

  • Prepares expense reports and tracking payments.

  • Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence–gathering; anticipating changes in litigation or transaction preparation requirements.

  • Represents attorney by communicating and obtaining information; following–up on delegated assignments; knowing when to act and when to refer matters to attorney.

  • Recording billable time for certain activities.

  • Effective and regular maintenance and use of electronic and paper filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.

  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; working cooperatively with other assistants.

  • Strong attention to detail is a must.

  • Participate in regular training activities as provided by the firm.

  • Work closely with the Firm's Accounting Department to assist with billing activities.

  • Ability to work independently with minimal supervision, set reasonable priorities and manage time and deadline driven workload.


At least 3–7 years' experience working within an IP & Technology practice group is required. Position requires strong customer service skills with the ability to speak to people at all levels and across offices. The position requires strong written and verbal skills, attention to detail, understanding of intellectual property procedures, and significant experience with Microsoft Office products.

Our client offers an outstanding benefit package with includes: medical/dental, 401(k) with employer contribution, life insurance, short and long term disability plans, and a generous paid time off policy. The firm currently works on a hybrid schedule.