Legal Executive Assistant

Monroe Township
Mar 18, 2023
Mar 28, 2023
Trademark Agent
Contract Type
Leading Food Distribution Company Located in Seeks Stellar Legal Executive with 3+ years of experience to Join Growing Team! Great Compensation! Hybrid Flexibility! Room for Growth!

This Jobot Job is hosted by: Julie Dunn
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $70,000 – $90,000 per year

A bit about us:

A leading food and beverage distributor within the U.S. and Caribbean markets, our client has been around for over 75 years and has a stellar reputation in their industry!

Why join us?

Medical + Wellness Plan
401K Match + Contribution
Life Insurance
And More

Job Details

Job Summary
  • Preparation of documents, correspondence, and presentations
  • Maintain calendars, schedule, and organize meetings
  • Accurate budget reconciliation and tracking of outside counsel expenses, and other department expenses
  • Coordinate with outside counsel, monitor invoicing, drive timely approvals
  • Ability to work on confidential projects and matters, as needed with minimal direction and an appropriate sense of urgency, including M&A, safety, and strategy initiatives
  • Maintain accurate and organized document archiving and tracking (e.g., managing intellectual property portfolios)
  • Manage key aspects of the contract intake process, including soliciting intake, providing directions to clients, procuring, and filing executed contracts, and maintaining databases (e.g., contract intake forms and reporting)
  • Setting up (where applicable) and managing databases and matrixes for contracts, safety initiatives, and other department initiatives
  • Willingness to learn new software as needed
  • Manage departmental projects as assigned
  • Responsible for being trained as a qualified professional for Food Safety Modernization Act purposes and managing our Repositrak databases to review and verify foreign supplier documentation and ensure SOPs are being followed for vetting foreign suppliers

Job Qualifications
  • An associate's or bachelor's degree in business or related field preferred
  • 3+ years of experience in a regulatory or legal ops or paralegal position – law firm or in–house legal experience strongly preferred
  • Experience in the food or beverage industry is a plus
  • Experience in the regulatory field (OSHA, DOT, FDA, workman's comp., etc.) preferred.
  • Experience with insurance a plus (workman's comp, property, auto, etc.)
  • Ability to function well in a team environment, display professional maturity and interact with all levels of management
  • Must have effective communication and collaboration skills, be highly organized, detail–oriented, and proactive, as well as highly proficient with Microsoft Word, PowerPoint, and Excel, with the ability to quickly learn and develop proficiency in various in–house software applications (e.g., telepresence (Zoom), Microsoft Teams, Sharepoint, etc.)
  • COVID–19 vaccination is a condition of employment for this role. Please note that all such company vaccine requirements provide the opportunity to request an approved accommodation or exemption under applicable law
  • Ability to work effectively in both "virtual" and in an office setting, and willingness to work in–office at least 3 days per week

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.