Sr. Legal Assistant / IP-Intellectual Property Docketing

Pioneer Data Systems Inc
May 05, 2023
Jun 02, 2023
Legal Assistant
Contract Type
Our client, a world–leading Pharmaceutical Company in Skillman, NJ is currently looking for a Sr. Legal Assistant / IP–Intellectual Property Docketing to join their expanding team.
Position Details:
  • Job Title: Sr. Legal Assistant / IP–Intellectual Property Docketing
  • Duration: 24 months contract
  • Location: Skillman, NJ

  • The client has the right–to–hire you as a permanent employee at any time during or after the end of the contract.
  • You may participate in the company group medical insurance plan

Job Description:
  • IP Operations & Information Management Assistant
  • Position for an experienced, highly motivated, proactive and self–starting individual who is looking to challenge themselves in a supportive, team–oriented and collegial environment. Responsible for assisting with various IP docketing and records systems and related administrative tasks.
  • The IP Operations & Information Management Assistant will be responsible for the following:
  • Assist the IPIM Manager with tasks related to the supervision of a team of patent and trademark associates and contract docketing staff.
  • Coordinate and/or conduct and track staff training.
  • Assist in the development and maintenance of procedural documentation, conduct continuous review of existing processes and develop and implement process improvement as necessary. (Documentation to include: manuals, SOP'S, docketing charts, BU/BL chart, etc.)
  • Assist IPIM Manager with managing and monitoring docketing workload to allow for timely and accurate completion of incoming correspondence.
  • Coordinate daily review of USPTO correspondence.
  • Assist with operation and general maintenance of IP database.
  • Perform periodic data audit of IP database and IP records to verify accuracy.
  • Create database queries and prepare reports for management, attorneys and staff.
  • Assist in establishing appropriate internal controls to safeguard IP estate including database and records.
  • Assist with coordinating and performing straightforward/simple database mass updates.
  • Schedule team meetings and collaborate with group leader on content.
  • Respond to docketing questions raised by paralegals, attorneys and liaisons on a day to day basis.
  • Participate on projects related to software utilized by IP department.
  • Will work with in–house counsel, outside counsel, inventors and business executives as required.
  • The responsibilities listed here are general in nature and may not include all of the requirements for this position.
  • Seven (7) or more years of IP docketing and IP database experience is required.
  • Strong teamwork, organizational and planning skills, detail oriented.
  • Strong knowledge of Microsoft Outlook, Excel, Acrobat Adobe is required.
  • Experience using an electronic IP database, preferably Memotech, is required. Experience with database administration is preferred.
  • This position requires an understanding of IP law that will allow the completion of duties without the need for significant direct or continuous supervision.
  • Further, the person in this position is comfortable with the use of information technology and document management tools.
  • The position requires strong written and verbal communication skills and the ability to effectively work with all levels of company management, domestic and international counsel and the United States Patent & Trademark Office, under minimum supervision of patent and trademark attorneys. Supervisory experience is preferred.
  • Ability to work in–person in Skillman, NJ required.
  • IP Operations and Information Management Assistant
  • The Law Department is recruiting for an IP Operations and Information Management Assistant. The position will be located in Skillman, NJ and on–site attendance in Skillman, NJ is required.