Legal Secretary -

AMS Staffing Inc.
Palo Alto
Jun 04, 2023
Jun 16, 2023
Trademark Agent
Contract Type

Please send your resume in WORD format should you be interested in the following Legal Secretary position located in Palo Alto, CA. This is a full–time, direct–hire position with a salary range of $80K – $95K with awesome benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired.

Job Title: Legal Secretary

Location: Palo Alto, CA

Work Environment: Hybrid (3 days in office/2 days remote)

Degree Required: Highly Preferred

Salary: $80K – $95K

Term: Full–time

3rd Party C2C/Transfer: No

Referral Fee: $500 – Refer qualified colleague, friends, or family.

Please reply with an updated resume in Microsoft Word format

Job Description:

Our AMLAW 100 client has an opening for a Legal Secretary in the Silicon Valley office. The ideal candidate will have a minimum of three years of legal support experience in federal and state Litigation, preferably with some exposure to Intellectual Property and/or Corporate & Finance areas. The secretary will administratively support the intellectual property litigation and corporate & finance attorneys in the office as well as work with the other support team members in the Attorney Resource Center (ARC).

Responsibilities include but are not limited to:

  • Preparing, editing, and proofreading legal documents, including preparing tables of contents and tables of authorities.
  • Filing/submitting documents to state, federal and appellate courts, using electronic filing or working with a messenger for manual filings.
  • Preparing client correspondence and bills.
  • Inputting attorney time entries: revising exported entries to update/change previously entered information.
  • At attorney's request, handle revisions to prebill narratives and coordinate with billing specialist to revise billable hours, move time entries to another client/matter.
  • Opening client matters accurately and efficiently.
  • Handling busy phones and taking detailed and accurate messages consistently.
  • Organizing internal meetings.
  • Preparing schedules for attorneys.
  • Preparing detailed itineraries for attorneys, including important numbers, locations, and contact names.
  • Coordinating with our in–house Travel Department to book reservations to include air travel, ground transportation and lodging for attorneys.
  • Preparing expense reimbursement reports, submitting vouchers for travel and expense reimbursement via Chrome River.
  • Maintaining the contact database (InterAction) for attorneys.
  • Assisting with special projects as directed by the attorneys.


  • Minimum of seven years of legal support experience in litigation.
  • Two–year degree or equivalent experience considered.
  • Proficiency in Microsoft Office required.
  • Ability to communicate clearly and effectively, in oral and written form, with individuals at all levels within the Firm and outside the Firm.
  • Ability to work with a high degree of accuracy and attention to detail.
  • Must have the ability to multi–task and prioritize in a fast–paced environment using good judgment.
  • Strong interpersonal skills.
  • Ability to work additional hours, as necessary.
  • Ability to perform responsibilities with tact, diplomacy, discretion and respect for confidentiality and diversity.