Legal Secretary -

Please send your resume in WORD format should you be interested in the following Legal Secretary position located in Palo Alto, CA. This is a full–time, direct–hire position with a salary range of $80K – $95K with awesome benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired.

Job Title: Legal Secretary

Location: Palo Alto, CA

Work Environment: Hybrid (3 days in office/2 days remote)

Degree Required: Highly Preferred

Salary: $80K – $95K

Term: Full–time

3rd Party C2C/Transfer: No

Referral Fee: $500 – Refer qualified colleague, friends, or family.

Please reply with an updated resume in Microsoft Word format

Job Description:

Our AMLAW 100 client has an opening for a Legal Secretary in the Silicon Valley office. The ideal candidate will have a minimum of three years of legal support experience in federal and state Litigation, preferably with some exposure to Intellectual Property and/or Corporate & Finance areas. The secretary will administratively support the intellectual property litigation and corporate & finance attorneys in the office as well as work with the other support team members in the Attorney Resource Center (ARC).

Responsibilities include but are not limited to:

• Preparing, editing, and proofreading legal documents, including preparing tables of contents and tables of authorities.
• Filing/submitting documents to state, federal and appellate courts, using electronic filing or working with a messenger for manual filings.
• Preparing client correspondence and bills.
• Inputting attorney time entries: revising exported entries to update/change previously entered information.
• At attorney's request, handle revisions to prebill narratives and coordinate with billing specialist to revise billable hours, move time entries to another client/matter.
• Opening client matters accurately and efficiently.
• Handling busy phones and taking detailed and accurate messages consistently.
• Organizing internal meetings.
• Preparing schedules for attorneys.
• Preparing detailed itineraries for attorneys, including important numbers, locations, and contact names.
• Coordinating with our in–house Travel Department to book reservations to include air travel, ground transportation and lodging for attorneys.
• Preparing expense reimbursement reports, submitting vouchers for travel and expense reimbursement via Chrome River.
• Maintaining the contact database (InterAction) for attorneys.
• Assisting with special projects as directed by the attorneys.

Qualifications:

• Minimum of seven years of legal support experience in litigation.
• Two–year degree or equivalent experience considered.
• Proficiency in Microsoft Office required.
• Ability to communicate clearly and effectively, in oral and written form, with individuals at all levels within the Firm and outside the Firm.
• Ability to work with a high degree of accuracy and attention to detail.
• Must have the ability to multi–task and prioritize in a fast–paced environment using good judgment.
• Strong interpersonal skills.
• Ability to work additional hours, as necessary.
• Ability to perform responsibilities with tact, diplomacy, discretion and respect for confidentiality and diversity.