Legal Assistant - Valent North America LLC

Valent USA
Jun 06, 2023
Jun 12, 2023
Legal Assistant
Contract Type
About Us:

Valent North America LLC is the shared services organization of Valent U.S.A. LLC and Valent BioSciences LLC, which are part of the Valent group of companies. As a wholly owned subsidiary of Sumitomo Chemical Co., Ltd., Valent North America unites the corporate Finance, Human Resources, Information Technology, Legal, and Environmental Health & Safety functions to maximize service delivery practices across the Valent group of companies.

Valent U.S.A. engages in the development, registration, sales, and marketing of integrated technological solutions for crop production and pest management that deliver value for customers and stakeholders. Valent BioSciences is a worldwide leader in the research, development, manufacturing, and commercialization of biorational products for the agriculture, public health, and forest health markets. Sumitomo Chemical is one of Japan's leading chemical companies, offering a diverse range of products globally that support a wide variety of industries and help enhance peoples' daily lives.

Description of Job: Perform a variety of administrative activities in support of the Legal Department staff.

Principal Responsibilities:
  • Review agreement requests from internal clients and prepare appropriate documents for attorney review; track agreement process and follow up with internal clients as necessary. File electronic copies in iManage and paper copies in file cabinet.
  • Prepare reports and notices to internal clients.
  • Create Adobe Acrobat pdf forms as requested by Legal Department members.
  • Pull expired agreement files, index and send to storage.
  • Administer iManage document management system.
  • Assist attorneys with drafting of CDAs, MTAs, Amendments and other routine or standard documents.
  • Assist with administration of Corporate Compliance Policies and Procedures.
  • Act as a liaison with outside counsel and internal personnel to manage and process document flow of patent prosecution, such as new patent applications filed and issued, declarations and assignment documents.
  • Work with paralegal in the preparation, management and filing of powers of attorney, legalization, and notarization of documents. File copies of such documents in iManage.
  • Maintain electronic trademark files and certificates in CPI and iManage databases and hard copies in file cabinet.
  • Index and send expired trademark–related documents and files to storage.
  • Scan, code, process and track invoices. Save invoices to iManage; maintain spreadsheet of legal invoices for all VGC companies.
  • Prepare and file expense reports.
  • Organize internal and external meetings; take formal meeting minutes, and track follow–up action items, as requested.
  • Order and track office supplies.
  • Work on special projects as requested, including the annual Legal Department Retreat.
Experience: 2+ years.
  • Office 365 required. Public Notary; iManage, DocuSign, Docminder desired.
Education: Minimum: H.S. Diploma.

What We Offer:

You'll enjoy competitive compensation, consisting of base pay plus an incentive program available to all eligible full–time employees, and a comprehensive benefits package including high–quality healthcare options, 401k matching, life and disability insurance, generous time off (with time off to volunteer) and much more! Additionally, we offer several Flexible Work Arrangements to support a healthy work–life balance.

We work together to power our sustainable future. Here's what drives us: Valent North America LLC has a strong commitment to both sustainability and corporate social responsibility (CSR). In fact, being a responsible corporate citizen has been ingrained in our culture since the company's founding. Today, it remains at the forefront of everything we do.
  • Valent North America LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and/or identity, national origin, citizenship, immigration status, disabilities, or protected veteran status.