Billing Specialist - Law Firm

Booth Udall Fuller, PLC
Sep 11, 2023
Sep 22, 2023
Trademark Agent
Contract Type
Billing – Law Firm

Our unique law firm is looking for a detail–oriented and conscientious individual to work within all facets of the billing and collection function. Working with the Finance Director, Finance Assistant and/or Partners to proactively administer their billing responsibilities, preparation and processing of timely and high quality invoices, and monitoring and follow–up on outstanding receivables. Competitive salary and benefits.

Perform client billing and collection activities for assigned clients in a timely manner.
Monitor aging of unbilled fees for assigned partners and/or clients.
Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts.
Meet with the Finance Director, Finance Assistant and/or partners to discuss monthly billing, outstanding invoices and strategy for collections.
Generate Proformas for Finance Director to review.
Review Proformas for misallocated time and ensure time entries are in accordance with client policies.
Edit draft invoices based on Finance Director's/Partners mark–up, in accordance with firm policies/procedures.
Track status of bills submitted, identify issues, and work to address these issues as they arise.
Monitor payment of assigned clients' accounts receivable and coordinate collection efforts.
Collaborate with Finance Director to coordinate billing and collection efforts.
Provide assistance to partners and clients regarding outstanding and/or short paid invoices.
Communicate situations as they arise that may require follow–up, such as rate issues, delays in billing, difficult requests, etc.

Experience Required:
2+ years experience billing/accounting experience in a law firm.
MS Office with emphasis on Word and Excel, Outlook, Teams and Sharepoint.
Ability to multitask and prioritize. Detail–oriented and conscientious.
Interpersonal skills in order to work effectively within a team environment, as well as independently.
Ability to adapt well to new assignments and deadlines.

About Booth Udall Fuller, PLC:

The law firm of Booth Udall Fuller, PLC is a boutique law firm dedicated exclusively to handling patents, trademarks, copyrights, trade secrets, and licensing. We build successful futures through high–impact comprehensive IP strategies with collaborative implementation based on clear budgets. Headquartered as Intellectual Property Lawyers in Tempe, AZ but helping clients in IP law around the world. We love the work that we do!