IP Legal Secretary

LHH Recruitment Solutions
San Diego
Sep 15, 2023
Sep 22, 2023
Trademark Agent
Contract Type

IP Legal Secretary

LHH is partnering with a national firm in seeking an experienced IP Legal Secretary in San Diego. This position offers a hybrid work arrangement, with three days onsite at our office. The ideal candidate will have a strong background in trademark law and at least three years of relevant experience. As an IP Legal Secretary, you will play a crucial role in managing intellectual property matters, ensuring deadlines are met, and providing administrative support to the IP team.

Key Responsibilities:

  • Review and process incoming postal/electronic foreign and domestic mail from the USPTO and foreign associates.

  • Ensure proper recording and docketing of deadlines by reviewing relevant information.

  • Monitor the daily docket to ensure timely completion and filing of all deadlines.

  • Make accurate changes in the file, docketing system, and client information database.

  • Generate docket reports and prepare reports for clients.

  • Prepare correspondences and responses for mailing, faxing, courier, and FedEx, following client instructions and protocol.

  • Manage calendars and schedule conference calls and meetings.

  • Conduct research using various databases and obtain requested documents.

  • Prepare trademark applications, responses, cancellations/oppositions, ensuring proper preparation and filing with the USPTO.

  • Prepare pleadings and filings in Federal Courts and Trademark Trial and Appeal Board.

  • Draft various intellectual property–related legal documents, including assignments/transfers, software licenses, non–disclosure agreements, etc.

  • Assist with firm administrative tasks, including processing new client/matter requests, client bills, and expense reports.

  • Review and coordinate attorneys' billings.

  • Perform any other duties as assigned to meet the requirements of the position.


  • Bachelor's degree preferred.

  • Minimum of three years of related experience and/or training, or equivalent combination of education and experience.

  • Proactive and efficient in managing dockets, correspondences, and trademark filings.

  • Current knowledge of E–filing systems, such as USPTO, WIPO, & Federal Courts.

  • Current knowledge of PTO rules and procedures.

  • Ability to meet and track deadlines with a strong service orientation.

  • Proactive, initiative–taking, and able to exercise good judgment and discretion with sensitive or confidential matters.

  • Strong attention to detail and commitment to producing accurate work.

  • Strong technical skills, including advanced proficiency in Microsoft Office software (Word, Outlook, Excel, and PowerPoint).

  • Some proficiency in WebTMS, iManage, Compulaw, and/or FoundationIP is preferred.


  • San Diego, CA

Salary Range and Benefits:

  • $65,000 – $85,000 per year, commensurate with experience, and benefits may include medical, dental, vision, etc.

Position Type:

  • Full–time, Hybrid (3 days onsite), Direct Hire

Pay Details: $65,000.00 to $85,000.00 PER YEAR

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.