Legal Secretary (IP)

LHH Recruitment Solutions
San Diego
Sep 16, 2023
Sep 22, 2023
Trademark Agent
Contract Type
LHH is seeking a candidate for a position with responsibilities related to intellectual property (IP) law and docket management. Here's a breakdown of the key aspects of the job posting:

Position: IP Legal Secretary (In–Office in San Diego, CA 3 Days a Week, Remote 2 Days)

Job Responsibilities:
  • Review and process incoming postal and electronic foreign and domestic mail related to intellectual property matters, including correspondence from the USPTO and foreign associates.
  • Docket Management: Ensure that deadlines are accurately recorded and docketed, monitoring the daily docket to ensure all deadlines are met and filed.
  • Reporting: Generate docket reports and prepare reports for clients regarding the status of their intellectual property matters.
  • Correspondence: Prepare and send correspondences and responses.
  • Calendar Management: Manage schedules, including scheduling conference calls and meetings.
  • Trademark Management: Assist in preparing trademark applications, responses, cancellations/oppositions, and ensure proper filing with the USPTO.
  • Legal Documents: Prepare various intellectual property–related legal documents, including assignments/transfers, software licenses, non–disclosure agreements, etc.
  • Administrative Tasks: Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, and expense reports.
  • Billing Coordination: Review and coordinate attorneys' billings.

Experience & Qualifications:
  • Education: bachelor???s degree preferred.
  • Intellectual property and trademark experience.
  • Experience: 3+ years of related experience and/or training, or an equivalent combination of education and experience.
  • Docket Management: Proactive and efficient in managing dockets, correspondences, and trademark filings.
  • E–Filing Systems: Current knowledge of E–filing systems, such as USPTO, WIPO, & Federal Courts.
  • PTO Rules: Current knowledge of PTO rules and procedures.
  • Experience with IP software systems like WebTMS, iManage, Compulaw, and/or FoundationIP is preferred.

Working Hours:
  • 7.5–hour days, 3 days onsite 2 days remote.
  • San Diego, CA.
  • 8:30am ??? 5pm.
  • This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $65,000 to $85,000 and benefits may include medical, dental, vision, and 401k plans.

Pay Details: $65,000.00 to $85,000.00 PER YEAR

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.