Legal Secretary

LHH Recruitment Solutions
San Diego
Sep 16, 2023
Sep 22, 2023
Trademark Agent
Contract Type

LHH has partnered with a large law firm to fill their Legal Secretary role in the Intellectual Property Department in their San Diego Office. Our client is seeking an Legal Secretary interested in a full–time, permanent job opportunity!


• Reviewing and processing incoming postal/electronic mail, both foreign and domestic, received from the USPTO and foreign associates.

• Ensuring the accurate recording and proper docketing of deadlines by reviewing relevant information.

• Monitoring the daily docket to ensure the timely completion and filing of all deadlines.

• Making correct updates in the file, docketing system, client database, and ensuring the inclusion of all pertinent information in the appropriate documents.

• Generating docket reports and preparing client reports.

• Preparing correspondences and responses for mailing, faxing, courier, or FedEx, including the certificate of mailing, document copying, and filing, following client instructions and protocols.

• Managing calendars and scheduling conference calls and meetings.

• Conducting research using various databases and obtaining requested document copies.

• Preparing trademark applications, responses, cancellations/oppositions, ensuring proper preparation and filing with the USPTO.

• Drafting pleadings and filings for Federal Courts and the Trademark Trial and Appeal Board.

• Creating various legal documents related to intellectual property, such as assignments/transfers, software licenses, non–disclosure agreements, etc.

• Performing secretarial tasks associated with administrative functions, including processing new client/matter requests, client bills, and expense reports.

• Reviewing and coordinating attorney billings.

• Completing other tasks as assigned to fulfill the requirements of the position.

Experience and Qualifications

• A bachelor's degree preferred.

• A minimum of three years as a Legal Secretary with experience in trademarks

• Proactive and efficient in managing dockets, correspondences, and trademark filings.

• Current knowledge of E–filing systems, including USPTO, WIPO, and Federal Courts.

• Current knowledge of PTO rules and procedures.

• The ability to prioritize workloads, multitask, and successfully shift priorities.



Pay Details: $65,000.00 to $85,000.00 PER YEAR

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.