Renewals Clerk

Kelly Services (UK) Ltd
24000.00 - 27000.00 GBP Annual
Jun 07, 2024
Jul 05, 2024
Trademark Agent
Contract Type

Are you an experienced Renewals Clerk? Do you have an eye for detail? Are you looking to join a business that has an employee first ethos? The this could be the role for you!

This role would suit someone from a renewals or records environment, ideally with knowledge of IP practices in different countries, however this isn't essential as our client is also looking for candidates from similar roles.

Our client is located in the Edgbaston area and are looking for a Renewals Clerk to join their fun and vibrant team due to continued business growth.


  • Salary – 24,000 to 27,000 per annum.
  • Hours of work – Monday to Friday – 09:00am to 17:15pm
  • Hybrid working available – Minimum 2 days a week in the office.
  • Free onsite parking.
  • 33 Days Holiday (Inclusive of Bank Holidays)
  • Pension Auto–enrolment

Role & Responsibilities:

  • Produce and check monthly standard reminders and special reminders for clients.
  • Handle client and attorney queries from the Renewals mailbox.
  • Provide cost estimates and forecasts for IP renewals.
  • Process instructions for renewal/maintenance fees, including invoicing.
  • Manage instructions to abandon cases or mark records as no longer under our responsibility.
  • Audit daily instructions to ensure record accuracy.
  • Update records of lapsed cases from IP Offices and foreign attorneys.
  • Pay IPO/EP/EUIPO fees weekly and advise accounts on deposit account use.
  • Pay Design & Trademark fees online via WIPO.
  • Handle foreign trademark renewals online using ARGOS.
  • Instruct foreign agents for trademark renewals and process documentation.
  • Use inprotech task planner and diaries to manage and update records.
  • Produce monthly overdue renewal lists for fee earners.
  • Calculate costs for future or overdue renewals.
  • File foreign attorney renewal reminders.
  • Process overdue reminders and loss of rights letters.
  • Produce client invoices.


  • Thorough understanding of the renewal's formalities process and laws in all territories.
  • Proficient in using inprotech for managing patent, Design & Trademark renewals.
  • Familiarity with ARGOS outsourcing processes.
  • Knowledge of fee payment procedures for the European Patent Office and European Community Trademarks.
  • Understanding of accounts billing procedures.
  • Competent in using iManage Worksite and Microsoft Office.

If you are interested in this position, please apply through this advert!


Kelly Services are acting as an Employment Agency in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement.

As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.