Contract IP Legal Secretary/Legal Assistant

MTK Resources
Jul 01, 2024
Jul 17, 2024
Legal Assistant
Contract Type

We are looking for a contract IP Legal Secretary/Assistant for our client in the Stamford, CT area. The Legal Secretary is responsible for all aspects of practice–specific administrative support of attorneys and also provides all aspects of practice–specific administrative support and patent filing support for the department. This is a 9am to 5pm, in office 5 days a week, 2 to 3 month contract role.

Duties & Responsibilities :

  • Responsibilities include, but are not limited to, providing legal administrative support to patent client work

  • Assist with domestic and international patent prosecution

  • Preparing and filing US Patent Applications, Provisional Applications, Non–Provisional Applications, Continuation Applications, Continuation–In–Part Applications, National Stage Applications and Divisional Applications documents through the IPDAS software/database

  • Preparing and filing of Preliminary Amendments, Responses to USPTO Office Actions, Notice to Respond to Missing Parts, Assignments, Information Disclosure Statements and, Notice of Allowance documents through the IPDAS software/database

  • Creating reporting letters and, legal documents such as Declaration and Power of Attorney forms and Assignments through the IPDAS software/database

  • Downloading foreign patents and publications as needed for the preparation of Information Disclosure Statements

  • Maintaining a soft docket

  • Electronic filing with the USPTO

  • File US Patent applications and related forms on–line through the USPTO website

  • Handle all aspects of domestic, including review of attorneys' dockets to ensure proper docketing while maintaining and meeting all due dates

  • Oversee creation, maintenance and, organization of files for all cases

  • Manage multiple projects under time–sensitive guidelines

  • Open new matter numbers and request conflicts clearance

  • Ability to work within a team environment as well as independently

  • Willingness to work overtime when requested and/or needed

  • Perform other duties and responsibilities as assigned

Education & Qualifications :

  • Bachelor's Degree or Paralegal Certificate required

  • 3+ years of experience supporting attorneys in IP (Patents)

  • Experience filing US Patent applications, US Trademark applications and related forms online, and handling all aspects of domestic and international prosecution for patents and trademarks

  • Proficiency with document preparation and document management databases (FileSite/DeskSite)

  • Familiarity with docketing databases (CPI, EFS or IPDAS)

  • Advanced skills in MS Word, Excel, Outlook and PowerPoint

  • Effective oral and written communication skills